Special Event Online Application Form

A1: Applicant Information

Name*:	Name is a required field
Phone Number*:	- - Must be 10 digit phone number (NNN)-NNN-NNNN Phone Number is a required field
Alternate Phone Number:	- - Must be 10 digit phone number e.g. NNN-NNN-NNNN
Email Address*:	Must be in form AA...@AA.A(A) Email Address is a required field Confirmation will be sent to this email

A2: Organization Information

	I am organizing this event as a private individual This event is being organized by a company

Organization Name*:	Organization name is a required field
Charitable Registration Number:

Street Address*:	Address is a required field
City*:	City is a required field
Province / State*:	Province is a required field
Postal Code / ZIP*:	Must be in form A1B 2C3(Canada) or 12345(US) Postal Code is a required field

Fax:	Must be 10 digit phone number e.g. NNN-NNN-NNNN

Website URL:

Click the "Next" button to the right to proceed to the next step

B1: Event Name & Description

Event Name*:	Event Name is a required field
Event Category* & SubCategory*:	Event Category is a required field Event SubCategory is a required field
Event Description*: (Briefly describe the type of activities and entertainment you are planning for your event.)	Event Description is a required field

B2: Event Schedule

Setup Start*:	Setup Start must be at least one day from now Setup Start is a required field
Event Start*:	Event Start date should be equal or later than Setup Start date Event Start is a required field
Event Finish*:	Event Finish date should be later than Event Start date Event Finish is a required field
Takedown Complete*:	Takedown Complete date should be equal or later than Event Finish date Takedown Complete is a required field

B3: Location

Location Type*:	Location Type is a required field
Street Address*:	Number: Name: Street Number is a required field Street Name is a required field
Place/Building Name:
	Note: You have not included a Charitable Registration Number for your event. If your event is of a commercial nature or you cannot provide proof of charitable registration, your event will require special consideration by the Vancouver Park Board. Approvals for events of this nature can take up to four months or longer, and are not normally approved.
Park*:	Park Name is a required field Park Name(s) is a required field


Assembly Area*:	Assembly Area is a required field
Dispersal Area*:	Dispersal Area is a required field
Route Description*:	Route Description is a required field

Click the "Next" button to the right to proceed to the next step

C1: Programming & Activities

How many guests, spectators or paid attendees are you expecting at your event?* Number of spectators is a required field Number of spectators should be a numeric value greater than zero.
How many staff, volunteers and participants are you expecting?* Number of participants is a required field Number of participants should be a numeric value greater than zero.
Are you planning to have amplified speeches at your event?* Please select Yes or No	YesNo
Are you planning to have background music at your event?* Please select Yes or No	YesNo
Are you planning to use a large sound system or have amplified live performances at your event?* Please select Yes or No	YesNo
Do you plan to present fireworks or pyrotechnic special effects of any kind?* Please select Yes or No	YesNo

C2: Food, Beverage, and Alcohol

C4: Equipment & Site Plan

C5: Promotion & Funding

Installing banners on city structures is one way to promote your event. The City of Vancouver can, in some cases, install banners on some streets and on some islands, and the city will also allow banners and signs to be installed across streets in special circumstances. Installation costs can be quite high, and average at around $120 per banner, depending on the installation requirements. You are also responsible for production costs for the banners. Are you interested in displaying banners on city streets?* Please select Yes or No	YesNo
The Office of Cultural Affairs offers the opportunity for non-profit groups to take part in their Transit Shelter Advertising Program. You are responsible for any production costs, and the program requires a lead time of 4 months. Would you like to put your event posters in Transit Shelters?* Please select Yes or No	YesNo
The Office of Cultural Affairs administers the Celebration Grant Program, which offers financial assistance to cultural events such as community-based festivals, cultural celebrations and large parades in the city of Vancouver. Applications are typically received twice per year (in the spring and in the fall). Would you like to apply for financial assistance from the Office of Cultural Affairs?* Please select Yes or No	YesNo
Do you qualify for the FEST financial offset of up to $1000 for policing and engineering costs?	Yes No

Click the "Next" button to the right to proceed to the next step

Thank you for completing the application.

Confirm the information below, and edit as required. When all your information is complete, print this page for your records , then press the "Submit Application" button at the bottom of the page.

Contact Information

Edit

Applicant:
Organization:	The Organization Inc. (Non-Profit Society Registration: 5532-4205-33G)
	1473 Alabaster Avenue Vancouver, BC VT3 2W9
Contact Information:

Event Information

Edit

Event Name:	2005 Marathon of Death (Free Public Event: Walk or Run)
Description:

Preferred Location

Edit

Location:

Event Details

Edit

Activities
Attendance:	24,300 (Staff & Volunteers-300, Spectators-24,000)
Equipment:

On behalf of the above-named organizer, I, hereby agree to indemnify and save harmless the City of Vancouver, Vancouver Park Board, and Vancouver Police Board from and against claims or demands arising from the event described in this application and I agree to obtain appropriate liability insurance that is satisfactory to the Director of Risk and Emergency Management.
Name should be the same as the Applicant Name shown above in Contact Information.

What is the cost of the equipment you are using for your event?	$
Do you plan to erect any tents larger than 60m²(645 ft²) or any structures that are closer than 3m (9'-10") apart?* Please select Yes or No	YesNo
Do you plan to erect any stages or similar structures higher than 4' or larger than 40m² (430 ft²)?* Please select Yes or No	YesNo
Do you plan to erect any bleachers or grandstands?* Please select Yes or No	YesNo
Do you plan to use any temporary power services?* Please select Yes or No	YesNo
Do you wish to close or restrict traffic on any streets or sidewalks for your event?* Please select Yes or No	YesNo
Do you require control of any street parking for your event?* Please select Yes or No	YesNo
Are you planning for any activities to take place on False Creek?* Please select Yes or No	YesNo
Are you planning for any activities to take place on navigable waterways other than False Creek?* Please select Yes or No	YesNo
Do you plan to erect any structures on the water, whether anchored or otherwise, on a navigable waterway?* Please select Yes or No	YesNo


A: Contact Info B: General Event Info C: Event Questionnaire D: Submission

Do you plan to serve (or allow to be served) any prepackaged food?* Please select Yes or No	YesNo
Do you plan to serve (or allow to be served) any open food?* Please select Yes or No	YesNo
Do you plan to serve (or allow to be served) alcohol at your event?* Please select Yes or No	YesNo
Do you plan to sell alcohol at your event?* Please select Yes or No	YesNo
Do you plan to sell (or allow to be sold) any goods or services at your event?* Please select Yes or No	YesNo